Client Overview

Facilities Partners & Solutions (FPS) is a commercial cleaning and maintenance firm seeking to scale its government contracting efforts by improving the speed and accuracy of its RFP (Request for Proposal) responses. FPS recognized that inconsistent pricing, compliance complexity, and manual workflows were creating barriers to growth in the public sector.

Challenge

FPS faced three core challenges: (1) lack of standardized labor pricing tied to local market conditions, (2) variability in sales tax compliance across jurisdictions, and (3) time-consuming spreadsheet-based workflows that reduced competitiveness in proposal timelines.

To win more bids and enter new markets, FPS needed a scalable, automated tool to calculate compliant pricing that integrated labor, overhead, and tax variables.

Solution

Halyard Consulting designed a strategic solution framework for the development of an internal pricing automation platform, purpose-built for janitorial service providers like FPS responding to government RFPs.

• Developed dynamic pricing logic that factors in ZIP-level sales tax and regional wage data
• Mapped API integration pathways for Zip2Tax and Avalara for address-specific compliance
• Created user workflow mockups for rapid intake, service selection, and bid calculation
• Outlined product tiers, licensing models, and strategic go-to-market phases

Outcomes

• Delivered a complete feasibility report and implementation roadmap
• Positioned the product for $250K+ phased development
• Enabled FPS to communicate the vision with potential funders and partners
• Clarified compliance exposure tied to tax and labor miscalculations

Strategic Value

Rather than jumping into product development, Halyard Consulting led with strategy—ensuring FPS had a clear understanding of technical feasibility, regulatory dependencies, and long-term business opportunity.

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