RFP Analyzer — decode any RFP in minutes

Upload a PDF/DOCX/TXT and instantly get key dates and submission rules, scope of work, mandatory requirements, evaluation criteria, risks, and a proposal outline. Vendor-neutral. Free to try.

Open in ChatGPT How it works

Runs inside ChatGPT. Requires a free ChatGPT account. Don’t upload confidential information.

What it pulls out for you

Key dates & submissionDue date/timezone, method, portal/email/address. Scope & deliverablesConcise SOW and milestones. Mandatory requirementsLicenses, insurance, references, bonds, forms. Evaluation criteriaCriteria and scoring weights (when provided). Risk flags & mitigationsSurfaces conflicts and red flags. Downloads (optional)Choose a MODE in the GPT to generate shareable files.

Get the best results: how to provide your document

Preferred formats

• Text-based PDF (you can select/copy text), DOCX, or TXT.
• If you only have a scan, OCR it first (Adobe Acrobat → Scan & OCR → Recognize Text, 300–400 dpi, “Searchable image”).
• Keep addenda as separate files (e.g., RFP_v1.pdf, Addendum_1.pdf).
• Very long docs? Split into three parts: (A) Instructions/Submission, (B) Scope/Technical, (C) Forms & Appendices.

Quick check: copy a date or dollar amount from the PDF—if it pastes cleanly, the text layer is OK.

Quick checklist

• ✅ Include pages with deadlines & submission rules.
• ✅ Upload any addenda you have—then run ADDENDA-DIFF.
• ✅ For key tables/forms, add a spreadsheet export if available.
• ✅ Use clear filenames; avoid password-protected files.
• 🔒 Redact confidential or personal data before sharing.

No OCR tools?

1. Open in Google Drive → right-click → Open with → Google Docs.
2. Confirm the text looks right, then File → Download → PDF.
3. Upload the new PDF here.

Who it’s for

🧭Consultants & SIsFaster capture of requirements. 🗂️Procurement & PMOsCleaner compliance tracking. 🏛️Municipal & EducationClearer scopes and deadlines. 🏢SMBsUnderstand what to submit without a big team.

How it works

1. Upload your RFP (and any addenda).
2. Pick a MODE that fits your task: BOTH PACKAGE ADDENDA-DIFF SUBMISSION-PREFLIGHT
3. Review & share the outputs with your team.

Try it now

Outputs you can download

• Structured summary for systems and spreadsheets
• Compliance matrix to track every requirement
• Submission preflight checklist with portal rules and labels

• Addenda change log highlighting what changed and why it matters
• Calendar reminders for Q&A and proposal deadlines
• Shareable package you can send to teammates or clients

FAQ

Do I need a ChatGPT account? Yes — it opens in ChatGPT; a free account works. Does Halyard see my data? No. You use your own ChatGPT session. Halyard doesn’t receive your chats/uploads by default. Is this legal advice? No — use it to analyze and organize; verify against official documents and addenda. Can it handle addenda? Yes — upload the addenda and use ADDENDA-DIFF to generate a changes table and impact notes. Will it submit proposals for me? No. It prepares summaries and files; you submit via the issuer’s process.

Ready to analyze your RFP?

Open in ChatGPT

Tip: For addenda, run ADDENDA-DIFF to spot changes before you submit.

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