RFP Analyzer — decode any RFP in minutes
Upload a PDF/DOCX/TXT and instantly get key dates and submission rules, scope of work, mandatory requirements, evaluation criteria, risks, and a proposal outline. Vendor-neutral. Free to try.
Runs inside ChatGPT. Requires a free ChatGPT account. Don’t upload confidential information.
What it pulls out for you
Key dates & submission
Due date/timezone, method, portal/email/address.
Due date/timezone, method, portal/email/address.
Scope & deliverables
Concise SOW and milestones.
Concise SOW and milestones.
Mandatory requirements
Licenses, insurance, references, bonds, forms.
Licenses, insurance, references, bonds, forms.
Evaluation criteria
Criteria and scoring weights (when provided).
Criteria and scoring weights (when provided).
Risk flags & mitigations
Surfaces conflicts and red flags.
Surfaces conflicts and red flags.
Downloads (optional)
Choose a MODE in the GPT to generate shareable files.
Choose a MODE in the GPT to generate shareable files.
Get the best results: how to provide your document
Preferred formats
- Text-based PDF (you can select/copy text), DOCX, or TXT.
- If you only have a scan, OCR it first (Adobe Acrobat → Scan & OCR → Recognize Text, 300–400 dpi, “Searchable image”).
- Keep addenda as separate files (e.g.,
RFP_v1.pdf,Addendum_1.pdf). - Very long docs? Split into three parts: (A) Instructions/Submission, (B) Scope/Technical, (C) Forms & Appendices.
Quick check: copy a date or dollar amount from the PDF—if it pastes cleanly, the text layer is OK.
Quick checklist
- ✅ Include pages with deadlines & submission rules.
- ✅ Upload any addenda you have—then run ADDENDA-DIFF.
- ✅ For key tables/forms, add a spreadsheet export if available.
- ✅ Use clear filenames; avoid password-protected files.
- 🔒 Redact confidential or personal data before sharing.
No OCR tools?
- Open in Google Drive → right-click → Open with → Google Docs.
- Confirm the text looks right, then File → Download → PDF.
- Upload the new PDF here.
Who it’s for
🧭
Consultants & SIs
Faster capture of requirements.
Faster capture of requirements.
🗂️
Procurement & PMOs
Cleaner compliance tracking.
Cleaner compliance tracking.
🏛️
Municipal & Education
Clearer scopes and deadlines.
Clearer scopes and deadlines.
🏢
SMBs
Understand what to submit without a big team.
Understand what to submit without a big team.
How it works
- Upload your RFP (and any addenda).
- Pick a MODE that fits your task:
BOTH PACKAGE ADDENDA-DIFF SUBMISSION-PREFLIGHT
- Review & share the outputs with your team.
Outputs you can download
- Structured summary for systems and spreadsheets
- Compliance matrix to track every requirement
- Submission preflight checklist with portal rules and labels
- Addenda change log highlighting what changed and why it matters
- Calendar reminders for Q&A and proposal deadlines
- Shareable package you can send to teammates or clients
FAQ
Do I need a ChatGPT account?
Yes — it opens in ChatGPT; a free account works.
Does Halyard see my data?
No. You use your own ChatGPT session. Halyard doesn’t receive your chats/uploads by default.
Is this legal advice?
No — use it to analyze and organize; verify against official documents and addenda.
Can it handle addenda?
Yes — upload the addenda and use ADDENDA-DIFF to generate a changes table and impact notes.
Will it submit proposals for me?
No. It prepares summaries and files; you submit via the issuer’s process.
Ready to analyze your RFP?
Tip: For addenda, run ADDENDA-DIFF to spot changes before you submit.